County Mayor’s Notes – March 16th, 2020

Today, I asked all county-wide elected officials to come together to discuss how each of our offices are handling issues related to COVID-19.  I was in attendance along with Sheriff Casey Cox, Road Superintendent Scott Blaylock, County Clerk Jule Bryson, Circuit Court Clerk Jessica Burgess, Property Assessor Elect Lori Powell, Register of Deeds Judy Graham Swallows, and Trustee Kim Wyatt.  Additionally, Clerk and Master Sue Tollett, E-911 Director Eric Ritzman, EMA Director Rick Williams, and my Office Manager Beth Davis were in attendance.  The following is a brief recap of those discussions, as well as information we have collected throughout the day.

Mayor’s Office I have asked all of my direct report employees and departments to limit travel to only essential meetings.  Due to the guidelines for the number of people that should be in a group event, all events at the Community Complex have been canceled.  Cleaning of all offices has been enhanced and we are getting hand sanitizer in public areas.

Art Circle Public Library All classes, programs, story times, movies, concerts and special programs at the Art Circle Public Library have been cancelled through Tuesday, March 31, 2020.
Phone : (931) 484-6790 
Email: james.houston@artcirclelibrary.info

Assessor of Property To get information on properties a resident can go online to www.assessment.cot.tn.gov or call instead of coming into their office. 
Office number is: 931-484-5745
Email: David.simcox@cot.tn.gov

Board of Education The Cumberland County School Nutrition Department will run the Food Service Bus starting March 17th.  One lunch and one snack will be available for any child 18 years old and younger.  The child has to be present. They will be set up for a grab and go. This will take place Monday through Friday through March 31st.   Go to the BOE website for locations and times at www.ccschools.k12tn.net or call 931-484-6135.

Emergency 911 Services will run normally but their building will be closed to the public.  For addressing purposes, they can be contacted at 931-484-0179 or at addressing@cumberlandtn911.org.

Sheriff’s Department The jail is currently under restricted visitation.  No visitors for inmates. New arrivals are being screened and isolated if present symptoms of illness. 

County Clerk Automobile tags can be renewed online.
https://secure.tncountyclerk.com/platerenewals/platerenewals.php
Phone: 931-484-6442  
Email:  countyclerk@cumberlandcountytn.gov

Circuit Court Clerk Court has been canceled through March 31st.  If you need to pay tickets you can pay over the phone with a credit card and if you need a rescheduled court date please call the office. 
Phone:  931-484-6647
Email:  jessica.burgess@cumberlandcountytn.gov

Clerk and Master Court has been canceled through March 31st.  If you need to pay tickets you can pay over the phone with a credit card and if you need a rescheduled court date please call the office.
Phone:  931-484-4731
Email: sue.tollett@tncourts.gov

Trustee Tax payments can be made in the drop box outside the Trustees Office, online at https://secure.tennesseetrustee.org/ or via phone at 931-484-5730 or 1-877-768-8048

Road Department If you have questions for the Road Department please call or email instead of visiting their office.
Phone: 931-484-5424
Email:  cohwy@volfirst.net  

Register of Deeds You can search a title on the website:  www.titlesearcher.com.  For anything else you will have to come to the office.
Phone: 931-484-5559
Email:  registerofdeeds@cumberlandcountytn.gov

The March 16th meeting of the full County Commission was held with all Commissioners in attendance except Commissioner Chad Norris.  Commissioner Norris’ father recently passed away.  The updated bereavement leave policies for the offices of the Property Assessor and Trustee was the first item on the agenda under New Business.  The change states:  

In the case of death in the employee’s immediate family, the employee will be given three (3) working days paid leave which will not be charged to personal leave.  Immediate family shall be defined as spouse, parent, children, brother, sister, mother-in-law, father-in-law, grandparents, grandchildren of the employee and legal guardians or dependents.

The County Commission does not have the authority to approve or make changes to these policies, but they do have to be entered into the official minutes of a meeting after review by the County Attorney.  A motion to place the policies into the official minutes was unanimously approved.

RESOLUTIONS
The following resolutions were presented to the Board of Commissioners for consideration (resolution sponsor in parenthesis):

RESOLUTION 03-2020-1 – Correction on property address amending Resolution 02-2020-1 (Hyder).  Last month, a sale of property was approved with a typo in the address.  The parcel information included was correct.  The motion to approve the resolution was approved unanimously.

RESOLUTION 03-2020-2 – Budget Amendment, Railroad Authority, Other Special Revenue Fund, $1,207,166.00 (Hyder).  The Railroad Authority has received a grant for $1,207,166 that will be used by LHoist for improvements to the rail line.  This resolution, approved 17-0, amended the budget to accept the funds.

RESOLUTION 03-2020-3 – Budget Amendment, General Fund, Election Commission/Voter Registration $25,000.00 (Blalock).  The Election Commission received a grant to provide upgrades to computer technology in the office in order to enhance security.  The resolution to accept the funds was unanimously approved.

RESOLUTION 03-2020-4 – Budget Amendment, Solid Waste/Sanitation Fund, Recycling $100.00 (Seiber). The Solid Waste Department received $100 from First National Bank of Tennessee to promote recycling in Cumberland County.  The resolution to accept the funds was approved 17-0.

RESOLUTION 03-2020-5 – Budget Amendment, General Fund, Library, $900.00 (Seiber).  The motion to approve donations from private citizens and civic organizations was approved unanimously.

RESOLUTION 03-2020-6 – Appointing Cumberland County Building Maintenance Supervisor (Foster).  Adam Sebia, on my recommendation, was approved 17-0 to be hired as the full time Building Maintenance Supervisor.

RESOLUTION 03-2020-7 – Approving update of current Cumberland County Personnel Policy (Foster).  The following changes were unanimously approved to the Cumberland County Personnel Policy.

Page 5 – OVERTIME/COMPENSATORY TIME-First sentence should read “Overtime is defined as time worked in excess of 40 hours in a workweek (106 for Firemen and 86 hours for Patrolmen and Correction Officers in a pay cycle).  Non-exempt employees, as defined herein, who work over 40 hours (106 hours for Firemen, 86 hours for Patrolmen and Correction Officers in a pay cycle) in a workweek…”

Page 9 – FMLA The second paragraph should read: “Under the federal Family and Medical Leave Act of 1993, county employees are entitled to up to twelve (12) workweeks of unpaid leave during each 12 month period (a rolling 12-month period measured backward from the date an employee uses FMLA leave -each time an employee takes FMLA leave, the remaining leave is the balance of the 12 weeks not used during the immediately preceding 12 month) for…”

Page 10 – FMLA Add the paragraph that follows this paragraph:

“It is the policy of Cumberland County to grant its employees leave in accordance with the requirements of the Family and Medical Leave Act. A copy of the FMLA Fact Sheet #28 setting out the employee’s rights under the FMLA and Fact Sheet #28A setting out the employee’s rights to military family leave are attached to these policies, and employees may obtain additional copies of these documents as well as additional information about the FMLA and their rights and obligations under that law from their supervisor, or by contacting HR.

Employees on approved FMLA leave for their own serious health condition are prohibited from performing another job with a separate employer with similar job duties/requirements.”

Page 17- under Required Alcohol and Drug Tests-

Change Random to read: Random (Sheriff’s office and EMS only)

Page 19 – under Testing Conditions:

Have Random read: “Random – The Sheriff may perform random drug screening on the following employees only: Patrol Officers, Investigators, Correctional Officers or any other employee who carries a firearm or operates a government vehicle at any time as part of their job requirements.  The EMS Director may perform random drug screening on the following employees only: AEMT, EMT, Paramedic or any other employee who provides care to a patient or operates a government vehicle at any time as part of their job requirements.

Page 27

NOTIFICATION OF ARREST OR FILING OF INFORMATION

First sentence should read:

“Employees must notify their appropriate department head or elected official if they have been arrested within 72 hours (24 Hours for Patrol Officers) of said arrest…”

The complete document can be found online at the county website under the Human Resources page.  It may take a few days for the updated document to be uploaded.

FINANCIAL REPORT

Local option sales tax collections came in at $1,057,209 which is $71,933 above estimated revenue.  Overall, we are approximately $137,668 above the budgeted amount year to date.  Hotel/Motel tax collections are approximately 59.3% of the $817,283 budget as revised down due to last year’s collection.  So far $484,533 has been received.  Property taxes stand at 93.8% of the budgeted amount.  Prisoner boarding is at 49.6% of budget at $368,277 after seven months of revenue has been collected.  EMS collections for the month were $459,083.  This puts year to date collections at $3,320,592 which is $653,928 above budget.

Thank you for the opportunity to serve as your County Mayor.  If you are interested in following the events of the county, please subscribe to my newsletter, and follow me on Facebook, Instagram and Twitter.

Thank you,
Allen Foster
Cumberland County Mayor
http://allenfoster.net

Published by allenfoster

Cumberland County Mayor

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